Coworking spaces are essential for the productivity of employees working remotely. However, due to viruses, it is essential for coworking space owners and managers to pay particular attention to the cleanliness of their premises. In this context, it is necessary to strike a balance between a clean environment and productivity.

It’s clear that illnesses/viruses aren’t going to disappear any time soon, which is why coworking spaces need to adapt and implement numerous health protocols.

Here are ten strategies to ensure a clean and hygienic coworking space for your members:

1. Set up rules of conduct

It is essential to set up health and hygiene rules. Members may be required to make a reservation in advance, in order to control attendance and make it easier to follow up contacts if necessary. Make sure the rules are simple and clear. Use information boards to remind people of the rules in areas such as kitchens and relaxation areas.

2. Promote personal hygiene

Encourage your members to practise good personal hygiene. Put up signs reminding them to wear masks and place hand sanitiser dispensers on tables and in communal areas.

3. Provide hygiene and cleaning products

Make sure you provide sufficient hygiene and cleaning products, such as hand soap and disinfectant. Make sure you also provide closed waste bins and masks.

4. Disinfect surfaces regularly

It’s vital to disinfect surfaces frequently, especially in high-traffic areas. However, don’t overdo it, as excessive use of chemicals can reduce air quality and lead to germ resistance.

5. Sanitise office accessories

Regularly clean and disinfect office accessories such as keyboards, mice and screens. Take care not to damage these items when cleaning.

6. Set up centralised waste bins

Rather than having waste bins at each desk, consider setting up centralised bins. This makes waste collection easier and can also encourage members to be more aware of the amount of waste they produce.

7. Keep communal areas clean

Communal areas should be cleaned regularly. Pay particular attention to frequently touched surfaces such as door handles and shared office equipment.

8. Improve indoor air quality

Air quality is just as important as surface cleanliness. Make sure air filtration systems are working properly and consider adding indoor plants to improve air quality.

9. Reorganise the space

Reorganise your coworking space in line with the World Health Organisation’s recommendations on social distancing and seating capacity. Also limit the number of people who can use the meeting rooms and make sure they are cleaned before and after each use.

10. Call in the professionals

If necessary, hire a professional cleaning company who will understand your health and safety concerns and adapt their cleaning methods accordingly.

Belux Cleaning is a cleaning company that has been in business for over 25 years and offers general cleaning services for all types of companies, institutions, private or public, etc.

If you would like a quote for cleaning your workspaces, please contact us using our contact form.

In a nutshell…

Keeping a coworking space clean and hygienic can be a challenge, but by following these ten strategies and adhering to recommended safety protocols, you can ensure a safe and productive working environment for your members.

FAQ

Here are some frequently asked questions and our expert answers:

1. What types of cleaning products are most effective against viruses and bacteria in a coworking space?

We recommend the use of disinfectants approved by the health authorities. Disinfectants containing at least 70% alcohol are generally effective. However, it is also essential to follow the manufacturer’s instructions to ensure proper use.

2. How can we improve air quality in our coworking spaces?

Improving air quality can be achieved by ensuring good ventilation, using high quality air filtration systems, and incorporating indoor plants which can help purify the air.

3. How often should surfaces in a coworking space be cleaned and disinfected?

High-traffic and frequently touched surfaces, such as door handles and light switches, should be cleaned several times a day. For other surfaces, daily cleaning may be sufficient. This may vary depending on how busy your space is.

4. Should members contribute to cleaning the coworking space?

Encouraging members to keep their workspace clean is good practice. This can include simple gestures such as throwing away their rubbish, disinfecting their workspace, or washing their coffee cup.

5. What are the benefits of hiring a professional cleaning company for our coworking spaces?

Hiring a professional cleaning company ensures a thorough clean that complies with sanitary standards. It also helps to present a professional image, increases member satisfaction and can reduce the risk of spreading disease.

6. How do you set up an effective cleaning policy for a coworking space?

An effective cleaning policy should include clear rules on cleaning responsibilities, frequency of cleaning, products to be used, and training for staff and members on best hygiene practices.